Executive Assistant

Rat & Boa are looking for a highly organised and motivated Executive Assistant to assist the Directors and Head of Production in day to day tasks. The role is hybrid, with the candidate expected to work from our London studio 3 days per week. 

Primary Responsibilities and Accountabilities

The role includes but is not limited to the following;

• Act as the point of contact among executives, employees, clients and other external partners.
• Manage information flow in a timely and accurate manner.
• Manage executives’ calendars and set up meetings.
• Emails on behalf of Directors, organising tasks such as contacting suppliers.
• Assist directors with seasonal research and contact list update.
• Make travel and accommodation arrangements.
• Track daily expenses and prepare weekly, monthly or quarterly reports.
• Oversee the performance of other clerical staff.
• Act as an office manager by keeping up with office supply inventory, and making sure the studio space is tidy.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings.
• Screen and direct phone calls and distribute correspondence.
• Organise and maintain the office filing system.

Requirements

Essential skills:

• Outstanding organisational and time management skills.
• Excellent MS Office knowledge.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills.
• Discretion and confidentiality.

Desirable skills:

• Work experience as an Executive Assistant or Personal Assistant with multiple C-suite stakeholders. 
• An interest in Women’s fashion.

Soft skills:

• Must be able to work well both independently and as part of a collaborative team.
• Excellent communication skills, able to provide clear direction and leadership on creative concepts visually and verbally.
• Ability to adapt quickly to the changing needs of a fashion business. 

Organisation 'fit' and values:

• You will be an ambassador for Rat & Boa, actively promoting the company both inside and outside the business.
• You are outgoing, approachable and supportive.
• You have a proven ability to manage workloads and conflicting priorities in a busy work environment.
• You view and welcome constructive criticism as a means for development and improvement.

Benefits

Hybrid working - 3 days a week in our studio, located in Stratford.

Generous Holiday package.

Note: This job description is a guide to the principal, current duties of the job. It does not form part of the contract of employment.